2022/23 P11D forms to be submitted online
The deadline for filing the P11d forms to report benefits in kind in respect of directors and employees for 2022/23 is 6 July 2023. Note, however, that the original and amended reports must now be made online and paper returns will be rejected.
Forms P11D and P11D(b) returns must be submitted online through one of the following:
- PAYE Online for Employers
- PAYE Online for Agents
- payroll software that is recognised by HMRC
For employers or agents who need to submit up to 500 P11D and P11D(b) returns, the free HMRC PAYE online services can be used. For anything more, 3rd party software is required.
Remember that ‘Trivial’ benefits in kind provided to employees and directors do not need to be reported on form P11d. ‘Trivial’ benefits are those that:
- cost the employer £50 or less to provide;
- are not cash or a cash voucher;
- are not a reward for work or performance; and
- the employee is not contractually entitled to.
PAYE settlement agreements also online
Where benefits in kind are provided to employees that will usually result an income tax charge on the employee and a Class 1A national insurance (NI) charge on the employer. The rate to be used for 2022/23 is 14.53% because of the withdrawal of the 1.25% Health and Social Care levy part way through the year.
The income tax charge on the employee can be avoided by the employer entering into a PAYE settlement agreement (PSA) with HMRC, whereby the employer pays the income tax on the employee’s behalf. Not all benefits provided may be dealt with this way. The benefits must be minor, irregular, or impracticable. Impracticable means that the expenses and benefits are difficult to place a value on or divide up between individual employees. An example would be the costs of a staff party where the £150 per head limit has been exceeded.
From 6 April 2023 there is a new online service available from HMRC for employers and their agents to apply for a PAYE settlement agreement (PSA). Employers and agents can also use the online service to amend or cancel an existing PSA. To support these changes, HMRC has updated its guidance on PSAs to include reference to the new online tools.
What can be included in the PSA depends on when you apply. If you applied for a PSA before the start of a tax year, you can include any expenses and benefits contained in the agreement. If you applied for a PSA part way through the tax year, you may need to report some items separately on form P11d.
Employers must pay any tax and class 1B NIC owed under a PSA by 22 October after the tax year that the PSA applies to (19 October if paying by cheque).
HMRC phasing our paper tax returns for 2023/24
As well as moving more and more employer returns online HMRC have announced that they will be phasing out paper self-assessment tax returns and encouraging individuals to file online. Individuals under the age of 70 within self-assessment will no longer receive a paper form through the post or be able to download a form from HMRC’s website.
HMRC have written to almost 135,000 taxpayers to let them know of the changes. From 6 April 2023 anyone whose individual circumstances mean they cannot file online will have the option to request a form by calling HMRC.
Diary of main tax events
May/June2023
| Date | What’s Due |
| 01/05 | Corporation tax payment for year to 31/7/22 (unless quarterly instalments apply) |
| 19/05 | PAYE & NIC deductions, and CIS return and tax, for month to 5/05/23 (due 22/05 if you pay electronically) |
| 01/06 | Corporation tax payment for year to 31/8/22 (unless quarterly instalments apply) |
| 19/06 | PAYE & NIC deductions, and CIS return and tax, for month to 5/06/23 (due 22/06 if you pay electronically) |
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